Family Calendar

The Family Calendar is a dedicated page for parents that brings together two kinds of events in one place: your family's own activities and your linked child's study schedule. You can see potential conflicts at a glance, plan around your child's commitments, and add or update family events without leaving the app.

Parents only. Supervisors do not have a Family Calendar page. The student's own study calendar (at /calendar) is a separate page that only the student can edit.

Getting to the Family Calendar

Select Family Calendar in the left sidebar (or the Family tab on mobile). The page opens showing the current week.

If you have linked more than one child, you will see a row of buttons at the top of the page — one per child. The currently selected child has a green border and a ✓ indicator. You can switch to a different child at any time and the calendar updates instantly.

Reading the calendar

The calendar uses a week view on desktop and a day view on mobile. You can switch between Day and Week using the toggle in the toolbar.

Colour coding

Events on the Family Calendar are colour-coded so you can tell them apart at a glance:

A legend at the bottom of the calendar grid shows these colours at all times.

Your child's events

Your child's study items appear on the calendar so you can see when they are planning to study. These events are read-only — you cannot move, edit, or delete them from your Family Calendar. If you need a change to a study block or exam, ask your child to update it, or view their schedule in their student profile.

Clicking a study block or exam opens a small detail panel showing the title, subject, and time. A note at the bottom confirms: "This item belongs to [child's name]'s schedule."

Google Calendar events

If you have connected your Google Calendar, imported events appear on the family calendar with a small G badge and a dashed grey border. Clicking one shows the event title and time, plus an Open in Google Calendar ↗ link to view or edit the full event in Google.

Navigating dates

Use the ← Prev, Today, and Next → buttons in the toolbar to move between weeks (or days in day view). The current date range is shown in the toolbar title.

On mobile, the Previous and Next buttons move one day at a time.

Adding a family activity

There are two ways to create a new family activity:

From the toolbar:

1. Select + Add family activity in the toolbar.
2. Fill in the details (see below).
3. Select Create Activity.

By clicking an empty time slot:

1. Click any empty area on the calendar grid.
2. The form opens with the start time pre-filled to the slot you clicked.
3. Add a title and adjust the times if needed.
4. Select Create Activity.

Activity details

Editing a family activity

1. Click the activity on the calendar.
2. The detail panel slides in from the right (or slides up from the bottom on mobile).
3. Select ✏ Edit →.
4. Update any fields in the form.
5. Select Save Changes.

The calendar updates immediately.

Drag and drop: On desktop, you can drag a family activity to a new time slot to reschedule it. Release the event at the new position and it saves automatically.

Deleting a family activity

1. Click the activity on the calendar.
2. Select Delete in the detail panel.
3. A confirmation prompt appears: "Delete this activity? This cannot be undone."
4. Select Delete permanently to confirm, or Keep it to cancel.

The event is removed from the calendar immediately.

Deleting an event here removes it from your own calendar. Your child's study items are never affected.

Google Calendar — linking and disconnecting

Linking Google Calendar

1. In the calendar toolbar, select ○ Link Google Calendar.
2. You are redirected to Google to sign in and grant read-only access.
3. After approving, you are returned to the app. Your events will begin importing.
4. The button in the toolbar changes to ✓ Google Calendar ▾ once the connection is active.

PlanStudyBoost requests read-only access to your Google Calendar. The app can see your events, but cannot create, edit, or delete anything in your Google account.

Events sync automatically in the background. You can find the manual sync option and full connection settings in Settings > Calendar.

Disconnecting Google Calendar

1. Select ✓ Google Calendar ▾ in the toolbar.
2. Select Disconnect… in the dropdown.
3. A confirmation prompt appears: "Remove imported events?"
4. Select Disconnect to confirm.

After disconnecting:

• Your Google Calendar token is removed from PlanStudyBoost.
• Events imported from Google Calendar are deleted from your family calendar.
• Events you created manually are kept.

You can reconnect at any time.

Switching between children

If you have more than one linked child, use the switcher at the top of the page to change whose schedule is shown:

• Select a child's name chip to switch to their view.
• The calendar immediately shows that child's study items while keeping your family activities unchanged.
• The URL updates to include ?student=…, so you can bookmark a specific child's view.
• Refreshing the page restores the same child — your selection is preserved.

For accounts with more than five linked children, the switcher becomes a dropdown menu instead of chips.

Pending link requests (where a child has not yet accepted) do not appear in the switcher until the child accepts.

What your child sees

Your family activities appear on your child's own study calendar as a background overlay (in teal). This lets your child see upcoming family commitments when planning their study sessions.

If a family activity overlaps with one of your child's study blocks, PlanStudyBoost flags it as a schedule conflict. Your child sees a conflict indicator on their calendar, and a red alert strip may appear on your dashboard. This gives your child time to reschedule before the family event, rather than discovering the clash at the last moment.

Conflict detection applies to overlaps of 60 seconds or more. Two events that end and begin at exactly the same moment are not considered a conflict.

Frequently asked questions

Can my child edit or delete family activities?
No. Family activities are created and managed by the parent only. Your child can see them but cannot change them.

Can I see all my children's schedules at the same time?
The family calendar shows one child's schedule at a time. Use the switcher to view each child in turn. Showing all children simultaneously is a planned future feature.

I disconnected Google Calendar but I can still see some events. Why?
Events you created manually are preserved after disconnecting. Only events that were imported from Google Calendar are removed. Check whether the remaining events have a grey dashed border (imported) or a solid violet border (manual).

My Google events are not appearing. What should I check?
Sync typically completes within a few minutes of connecting. If events still do not appear after 10 minutes, check your connection status in Settings > Calendar. A sync error banner will appear if there is a problem.

After connecting Google Calendar, I was taken to the dashboard instead of the Family Calendar. Is that normal?
Yes, for now. After the Google authorisation is complete, the app returns to your dashboard with a confirmation message. You can then navigate back to Family Calendar using the sidebar. This behaviour will be improved in a future update.

Related

• Parent Guide
• Google Calendar & Family Activities
• Student Calendar — how students see family events