Supervisor Guide
This guide covers everything supervisors need to know about using PlanStudyBoost to monitor student progress.
Overview
As a supervisor, you can:
- View a dashboard overview of each linked student (grade average, activity, next exam)
- View a student's full profile in read-only mode — schedule, grades, and analytics (via Students in the sidebar)
- See alerts for schedule conflicts affecting your students
Supervisors cannot enter grades, grant awards, manage family calendar events, or change any student data. If you need those capabilities, see the Parent Guide.
Getting Started
Each student connects to you themselves. The student creates a supervisor invite link and sends it to you. Neither you nor an administrator can start a connection.
- Open the invite link the student sent you. If you're not signed in, sign in, or create an account if you don't have one yet.
- Check who invited you and what they're asking for (read-only access), then select Accept invite. Your account becomes a supervisor account at this point.
- The student usually still has to confirm the connection. Once they do, they appear on your dashboard.
- Use the student switcher to move between students (see below).
Full steps are in Connecting Accounts.
If you see an empty dashboard with the message "No linked students", no connection is active yet. Ask your students to send you an invite link, or to confirm the connection on their Profile page.
Your Dashboard
Your dashboard (/dashboard) shows a study overview for one student at a time.
Student switcher
At the top of the dashboard, each linked student appears as a button. Select a button to view that student's data. The selected student's button has a green border and a ✓ indicator.
Selecting a different student updates all widgets on the page immediately. The URL also updates (e.g. /dashboard?student=…), so you can bookmark a specific student's dashboard.
For accounts with more than five linked students, the switcher becomes a dropdown menu.
Dashboard widgets
| Widget | What it shows |
|---|---|
| Grade Average | Overall average across all subjects, plus the three most recent grades. Colour-coded: green (≥ 80 %), amber (60–79 %), red (< 60 %). |
| Activity — Last 7 Days | Completed study minutes for each of the past 7 days, with weekly total and session count. |
| Next Exam | Title, date, time, and location of the student's next upcoming test or exam. |
If the selected student has schedule conflicts, a red alert strip appears above the widgets. This means one or more of their study items overlaps with a family activity.
Note: Award suggestions are not shown on the supervisor dashboard. Awards are managed by parents and administrators.
Viewing a Student's Full Profile
The student profile page gives you a detailed read-only view of one student's study data. To open it, select Students in the left sidebar. The page opens directly on the profile of your first linked student.
Access requirement: The student profile page is only available for students you are linked to. If you see a "Not found" error, you may not have an active connection with that student yet. Ask the student to send you an invite link, or to confirm the connection.
Navigating between students
If you are linked to more than one student, a row of student chips appears at the top of the profile page. Each chip shows the student's name. The currently selected student's chip has a green border.
Selecting a different chip navigates to that student's profile, keeping whichever tab you are currently on (Overview, Schedule, Grades, or Analytics) open.
The four profile tabs
Overview tab
The Overview tab shows a study summary for the selected student:
| Card | What it shows |
|---|---|
| Streak | Current streak in days, longest streak ever, and an amber "At Risk" badge if no study session has been logged today. |
| Next Exam | Title, date, time, and location of the next upcoming test or exam. The date turns amber when the exam is within two days. |
| Activity — Last 7 Days | Total study minutes and number of completed timer sessions over the past seven days. |
If the student has schedule conflicts (study items that clash with another event), a red alert strip appears at the top of the tab. Select View schedule → in the strip to jump directly to the Schedule tab.
Schedule tab
The Schedule tab lists all of the student's upcoming study items in chronological order, grouped by date, for the next 14 days:
| Item type | Icon | What it shows |
|---|---|---|
| Study block | 📚 | Subject, start–end time, and status |
| Practice session | 🎵 | Subject, start–end time |
| Test or exam | 📝 | Subject, start–end time, and location |
Items with a schedule conflict are highlighted with a red left border and a pulsing Conflict badge.
Below the upcoming list, a collapsed Recent (last 7 days) section shows items that have already passed. Select the section heading to expand it. Completed past items are displayed at reduced opacity.
Grades tab
The Grades tab shows all grades recorded for the student, grouped by subject. Each grade card displays:
- Assessment name and date received
- Score fraction (e.g., 85 / 100)
- A colour-coded percentage badge:
| Badge colour | Label | Threshold |
|---|---|---|
| Green | Excellent | ≥ 90 % |
| Green (light) | Good | 75 – 89 % |
| Amber | Satisfactory | 60 – 74 % |
| Orange | Needs Improvement | 50 – 59 % |
| Red | Failing | < 50 % |
If no grades have been recorded yet, an empty state message is shown.
Analytics tab
The Analytics tab shows the same 12-week progress charts the student sees on their own Analytics page:
- Summary stats — total study time, number of sessions, weekly average, and peak study day/time
- 12-week progress chart — study minutes per week, broken down by subject, with a 4-week moving average line
- Impact indicator — how study time correlates with grade performance across subjects
- At-risk subjects — subjects where the all-time grade average is below 75 %
- Study patterns — study habits by hour of day, day of week, and subject breakdown
Use the 4w / 8w / 12w selector in the top right to change the time window. This adjusts how many weeks of data the charts display — it does not affect any stored data.
If the student has not yet recorded any timer sessions, an empty state message is shown instead of the charts.
Back to your dashboard
A ← Dashboard link at the top left of the profile page returns you to your main supervisor dashboard at any time.
What Supervisors Cannot Do
| Action | Who can do it |
|---|---|
| Enter or delete grades | Parent (with permission), Student (if self-grading enabled) |
| Grant awards | Parent, Admin |
| Manage family calendar events | Parent |
| Start a connection with a student | Student (creates and sends the invite link) |
| Confirm or decline a connection | Student |
| Change student account settings | Admin only |
Tips for Supervisors
- Use the switcher efficiently — bookmark
/dashboard?student=UUIDfor each student you check regularly. - Check the conflict alert — if a student has unresolved schedule conflicts, it may explain irregular study activity.
- Grade colour coding — amber (60–79 %) and red (< 60 %) grades in the Grade Average widget are worth discussing with the student or their parent.
- Activity chart — zero-minute days in the Activity chart are shown as empty bars, making study gaps easy to spot at a glance.
Related
Last updated: 2026-05-21 — Story 8.19 (student profile page)